Omeka + Scripto — Editor’s Role

The Editor’s Role

In Omeka, materials for transcription are attached to items. For Scripto’s purposes an item is a document, and an item’s files are its document pages. You can test drive Scripto in Omeka at

  • Log In: Within your Omeka admin interface, you must first log in to Scripto from the Scripto tab (remember, your Scripto login is entirely separate from your Omeka admin login).
  • Edit: Scripto provides a list of recent changes (See figure 1). The list includes a link to the file, a timestamp of the most recent edit to that file, and the title of the file. Editors will oversee transcriptions by clicking the links to the document pages. That will open a page that contains a file viewer on the top half of the page, and a transcription space below. Items that consist of more than one page will have the “previous page” and “next page” links activated to allow you to move back and forth between those pages.

Figure 1

  • Transcriptions will appear under the title “Current Page Transcription,” below the file viewer (Figure 2). Because a document can be edited and re-edited several times producing a document history that the editor can review. As a result the current page transcription is the version most recently selected out of that history–it may not necessarily be the most recent transcription.

Figure 2

  • Click the [edit] link to edit the file’s transcription. Edit the file’s transcription further (for example, if there is an error in transcription or if there are formatting issues to correct) making sure to save all changes using the [Edit transcription] button at the bottom left of the window (See figure 3).

Figure 3

  • Discuss: You may view or participate in discussions about the transcription using the “show discussion” link beneath the file viewer. Using the “show discussion” link, you may view any existing discussion. To add any text to the discussion, use the [edit] link, add your text, and save using the [Edit discussion] button (See figure 4).

Figure 4

There are several other functions available as tools:

  • To open the item or page in MediaWiki, you may click the [wiki] button next to the edit button. It will open your file’s transcription in MediaWiki, which will give you additional editors’ options.
  • “[history]” will display the entire transcription history of the file (Figure 5). Using this history, editors can compare the changes made to a file, can see which transcriber edited the file, or revert the file back to a previous version.
  • [Watch page] places the file on your watchlist.
  • To protect a file from further edits, you may use the “Protect Page” button (Please note that once a file’s transcription has been protected, the button will read “Unprotect Page”).

Figure 5

Editors might protect a file’s transcriptions for any number of reasons: a file’s transcription has been completely transcribed; a file’s transcription requires further research and editors would like to prevent edits in the meantime. Thus, a file’s transcription can be protected permanently (i.e., a finished transcription), or protected temporarily and then unprotected later for more edits.

  • Import: Once a transcription is complete and you are satisfied that there will be no more edits, you must then import into Omeka. From your transcription page, you will use the “Import document” button located above the Scripto viewer, or the “Import page” button located under the Scripto viewer. Once the file has been imported into Omeka (this can take a few minutes, depending on the size of the file), the “Import document” button will read “Document Exported.”The Transcriber’s Role.



Scripto is a free, open source tool for enabling community transcriptions of document and multimedia files.